Coordinator, Advancement
$54,625–$57,500 year
HybridWaterloo, Ontario, Canada
Job Summary
Manage calendars, scheduling, and meeting logistics for the Chief Advancement Officer, including coordination with donors, volunteers, board members, and internal stakeholders. Coordinate complex priorities, travel arrangements, expense reports, and administrative documentation while preparing briefing materials, presentations, reports, and proposals. Maintain accurate donor, prospect, and pipeline information in the CRM to support fundraising activity and reporting consistency, ensuring donor records are complete and current. Assist with gift processing workflows, proposal development, stewardship activities, and event management by handling invitations, guest lists, and CRM data capture. Gather information for leadership reports on fundraising results, pipeline updates, and financial summaries while ensuring data practices align with Canadian privacy requirements. Support the Advancement team by coordinating team meetings, retreats, and cross-functional collaboration, providing backup support during absences or peak workloads.
Required Qualifications
- Post-secondary education in a relevant field, or an equivalent combination of education, training, and experience
- A minimum of two (2) years of administrative or coordination experience, preferably in advancement, fundraising, philanthropy, or a related environment
- Experience supporting senior leaders and helping coordinate efficient, well-organized administrative processes
- Strong attention to detail, organization, and ability to manage multiple priorities in a changing environment
- Familiarity with CRM systems, such as Raiser's Edge, Salesforce, or similar platforms
- Clear and effective written and verbal communication skills
- Ability to build positive working relationships with colleagues, partners, and stakeholders
- A proactive, adaptable approach and openness to learning new tools, processes, and ways of working
- Ability to organize time effectively, prioritize tasks, and follow through on commitments
- Good judgment and discretion when working with confidential or sensitive information
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