Contracts Administrator
On-siteDallas, Texas, United States
Job Summary
Create consultant contracts utilizing existing templates, combine with appropriate exhibits, and coordinate for execution. Administer the Consultant Master Services Agreement Program by encouraging consultants to join, retrieving requests, confirming insurance requirements, preparing agreements, and updating listings on SharePoint. Serve as a resource to varying levels of staff by advising on processes and procedures. Obtain current copies of consultant insurance certificates and coordinate with the legal team to ensure proper filing. Assist the firm with special initiatives and projects, which may be confidential, and coordinate background checks and screening processes when contractually required. Manage staff requests for personal use of the firm's intellectual property. This full-time, in-office role in Downtown Dallas requires advanced contract experience in A/E or legal firms, knowledge of AIA documents, and proficiency in MS Office and AdobeSign.
Required Qualifications
- Previous advanced contract experience in an A/E or legal firm
- Knowledge of basic accounting principles
- Advanced knowledge of full MS Office Suite
- Advanced knowledge of AdobeSign or comparable electronic signature application
- Experience with AIA Contract Documents
- Strong time-management skills
- Ability to use discretion and maintain confidentiality
- Ability to complete tasks without detailed instructions
- Experience providing quality service; building relationships with internal and external clients
- Experience supporting senior leadership
- SharePoint content management
- Technology: Deltek Vision, Newforma
- This position is designated as full-time on-site and requires the employee to be physically present at the assigned office location Monday through Friday during standard business hours
- Regular, reliable on-site attendance is an essential function of this role
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