Contract Management System Coordinator
On-siteKuala Lumpur, Kuala Lumpur, Malaysia
EXPIREDKuala Lumpur, Kuala Lumpur, MalaysiaOn-siteFull TimeLarge
Full TimeLarge
Job Summary
Manage contract records, templates, and reporting within the CLM system by creating, updating, and maintaining accurate metadata while routing contracts through approval workflows. Support user access requests, system testing, and data clean-up initiatives alongside providing user training and troubleshooting queries for the external vendor. Coordinate cross-functionally with Legal, Finance, and Audit teams to track KPIs, compliance data, and upcoming milestones, while assisting with process improvements and audit preparation.
Required Qualifications
- Diploma or degree in law, business administration, information systems, IT system management, records management, procurement, finance, operations or a related field
- At least 2 years' experience in contract administration, legal operations, procurement operations, sales operations, compliance support, shared services or business administration
- Proficiency in MS Office Suite
- Excellent organizational and communication skills (both written and verbal)
- Attention to detail
- Ability to multitask
- Proficiency in English
- Strong organizational and coordination skills
- Excellent communication and stakeholder management
- Strict attention to detail
- Analytical mindset with ability to interpret data and generate reports
- Integrity, confidentiality and professional judgement
- Proactive problem-solving and process improvement orientation
- Ability to drive cross-functional projects
- Location: Kuala Lumpur, Malaysia
Desired Qualifications
- Prior experience with CLM tools such as Apttus/Salesforce
- Prior experience with CLM systems
- Strong systems aptitude
- Experience using contract repositories
- Experience using workflow tools
- Experience using e-signature platforms
- Experience using procurement systems
- Experience using CRM systems
- Experience using document management systems
- Familiarity with CLM tools such as Salesforce, Agiloft, SAP Ariba, DocuSign, SharePoint and e-signature tools
- Additional language skills
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