Contract Administrator
$208,000–$208,000 year
RemotePhilippines or Kenya
Job Summary
Oversee contracts with general contractors and vendors, ensuring accuracy, compliance, and proper documentation throughout the contract lifecycle. Track progress, send documents for review or signature, and follow up with internal team members and external parties to ensure timely completion. Monitor and track general contractor change orders across active projects, ensuring timely follow-up to avoid project delays or cost exposure. Manage Owner-Controlled Insurance Program (OCIP) and Contractor-Controlled Insurance Program (CCIP) processes, coordinating subcontractor enrollment and resolving pending items. Assist the project accountant with compliance tasks, including managing contracts and insurance documentation, and ensure projects are set up accurately in the accounting system. Serve as the primary point of contact for all contract and compliance-related inquiries from internal and external stakeholders, communicating regularly with leadership, clients, legal counsel, and insurance teams. Maintain organized, accurate, and audit-ready records of all contracts, change orders, and compliance documentation, flagging gaps and resolving them without waiting to be asked.
Required Qualifications
- 3 or more years of proven experience in contract administration, project coordination, or a closely related role
- Strong attention to detail with the ability to identify and resolve discrepancies in contracts, compliance documents, and change orders
- Excellent written and verbal communication skills
- Highly organized with a proactive approach to follow-up, tracking, and deadline management
- Ability to manage multiple contracts, tasks, and deadlines simultaneously in a fast-paced environment
- Proficiency in Microsoft Office Suite and Adobe products
- Ability to work independently and take full ownership of assigned responsibilities
- Must demonstrate strong attention to detail through a skills assessment as part of the hiring process
- Microsoft Office Suite — Word, Excel, Outlook, and Teams
- Adobe Acrobat
Desired Qualifications
- Construction industry experience
- Familiarity with OCIP and CCIP processes and insurance compliance requirements
- Experience with CMiC or comparable construction accounting and project management software
- Proficiency with DocuSign or comparable e-signature and document workflow platforms
- Background managing subcontractor compliance, enrollment, or insurance documentation
- DocuSign — e-signature and contract routing
- CMiC — construction accounting and project management system
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.