Contract Administrator
$55,000–$70,000 year
HybridTonawanda, New York, United States
Job Summary
Execute new job setups in Procore, establish project templates, and log contractual requirements. Maintain organized, accurate project records by coordinating RFIs, submittals, and correspondence while tracking administrative deadlines. Process vendor and subcontractor invoices, assemble billing documentation, and manage lien waivers. Collect compliance records for prevailing wage and apprenticeship utilization, escalating deficiencies to Project Managers. Organize closeout documentation including warranties and as-built records. Support project mobilization and routine site administration. Occasional local travel required. Associate's degree and two years of project administration experience needed.
Required Qualifications
- Associate's degree in Business Administration, Construction Management, Project Management, Accounting, or a related field
- Minimum of two (2) years of experience in project administration, contract administration, construction administration, office administration, or a related support role
- Strong proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams
- Demonstrated experience coordinating documentation, tracking deadlines, and managing administrative processes
- Occasional local travel to project sites, company offices, meetings, and training events
Desired Qualifications
- Bachelor's degree in a related field
- Experience in construction, renewable energy, engineering, or project-based industries
- Knowledge of prevailing wage, public work, or contract compliance requirements
- Experience working with Procore or similar project management software platforms
- Experience supporting project management, operations, or construction teams
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