Contract Administrator
On-siteColumbus, Ohio, United States
Job Summary
Communicate with management and staff to review requisitions, evaluate bids for compliance, and resolve technical questions regarding specifications. Prepare, compile, and verify financial data for accounts payable and receivable while maintaining and reconciling accounting records. Manage high-volume documentation to ensure accuracy, update external and internal databases, and handle sensitive information with tact. Serve as a liaison between project managers, accounting, and customers throughout the project lifecycle from award to close-out. Requires proficiency in Microsoft Office and Sage 100, with a Bachelor's degree and one year of accounting or billing experience.
Required Qualifications
- Ability to communicate with various levels of management and staff clearly and effectively, both verbally and in writing
- Complete data input timely and accurately so that relevant information is updated appropriately within the system
- Serve as a liaison between project managers, accounting & customers
- Reviewing requisitions to determine proper specifications or purchase descriptions are included in solicitation documents
- Evaluating bids or proposals for compliance with specifications or purchase descriptions and applicable clauses
- Contacting customer technical personnel to resolve questions of applicability of specifications, classifications of terms, or acceptance of substitute items
- Preparing, compiling, and verifying statistical, financial, accounting data, reports and tables related to accounts payable and accounts receivable and submitting for approval
- Perform technical accounting work including the maintenance, validation, and reconciliation of accounting records for multiple accounts
- Compiles and analyzes contract related data, enters data in multiple external / internal databases; and maintains historical information and documentation
- Understanding of project lifecycle, from award to close-out, and the ability to manage multiple aspects of the project administration process
- Strong attention to detail to review documentation for accuracy, compliance, and completeness
- Ability to identify discrepancies in project documentation or contract terms and take appropriate action
- Strong organizational skills to manage a high volume of documents and ensure all project files are updated and maintained
- Ability to handle sensitive and confidential information; demonstrates poise, tact, and diplomacy
- Ability to work collaboratively in a team environment and independently when necessary
- Proficient in Microsoft Office including Word, Excel, Outlook, and PowerPoint
- Proficient with accounting software (Sage 100, a plus)
- Strong customer service skills
- Bachelor's degree from a four-year accredited college or university preferred
- One (1) year or more of experience in an Accounting Department or Billing Department
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