Contract & Accounts Receivable Administration
$41,600–$52,000 year
On-siteChampaign, Illinois, United States
Job Summary
Setup and maintain organized project records, electronic job files, and backlog tracking within Sage/MAS 90. Prepare accurate AIA progress billings, monthly Work-in-Progress (WIP) reports, and stored material documentation. Manage full-cycle accounts receivable workflows, including invoice processing, payment posting, and collection activities. Process change orders, update project contract values, and compile certified payroll reports for compliance. Coordinate essential project closeouts, including Certificates of Insurance, bonds, lien waivers, and O&M manuals. Investigate and resolve billing discrepancies swiftly while serving as a key resource for staff and field crews. This role connects Project Managers, Estimators, and Accounting teams to optimize workflows across residential, commercial, industrial, and government glass projects.
Required Qualifications
- Minimum 3 to 5 years of professional experience in construction accounting, accounts receivable, or contract administration
- Deep familiarity with AIA progress billing formats, lien waivers, certified payroll, and job costing procedures
- Advanced proficiency in Microsoft Office applications, with strong practical expertise in Excel
- Excellent organizational, time management, and analytical skills with high attention to detail
Desired Qualifications
- Associate's degree in Accounting, Business Administration, Construction Management, or a related field
- Direct hands-on experience utilizing Sage/MAS 90 or similar construction ERP accounting platforms
- Prior administrative experience within the glass, glazing, or broader commercial construction industry
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