Construction Materials Services Group Coordinator
On-siteSaginaw, Michigan, United States
Job Summary
Manage centralized equipment, supplies, and training certification inventories while negotiating vendor rates and tracking purchases across all office locations. Standardize operational processes, document control, and reporting software usage by collaborating with the Administrative Services team, providing training, and conducting weekly QA/QC audits. Coordinate seasonal office visits, strategic planning meetings, and leadership calendars, including drafting agendas, tracking action items, and facilitating communication between project managers, field teams, and clients. Support recruiting efforts, manage technical skills assessments, and ensure compliance with master agreements and project kick-off requirements. Travel approximately 15% of the time for regional activities and business needs.
Required Qualifications
- A minimum of 5 years of previous administrative work in a construction or AEC consulting environment
- 3 years of project coordination or project management experience
- A bachelor's degree in business administration, construction management, or similar related field
- one year of coordination or project management experience
- Basic understanding of how the construction project process works
- Willing and able to travel overnight approximately 15% of the time
- The ability to solve complicated problems and apply project management methodologies
- Skilled in dealing with tight deadlines and ability to work independently and prioritize efforts based on deadlines
- Demonstrated experience and skill in planning, organizing, preparation and project execution capabilities
- Demonstrated ability to execute and successfully achieve objectives in a dynamic, fast-paced environment
- Excellent interpersonal and teamwork skills, responsiveness, and follow-through abilities
- Professional oral and written communication skills
- Ability to present information in a clear, concise way
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook, Planner, Teams, etc.)
- Ability to learn and independently utilize various client-based File Transfer Protocol (FTP) sites such as Procore, Building Connected, Autodesk, Bluebeam, etc.
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