Construction Materials Services Group Coordinator
On-siteKalamazoo, Michigan, United States
Job Summary
Manage centralized equipment, supplies, and training certification inventory while negotiating vendor rates and tracking purchases across all office locations. Standardize operational processes, document controls, and reporting software usage through weekly QA/QC audits and training support. Coordinate seasonal office visits, leadership calendars, and strategic planning activities, including drafting communications and tracking action items. Facilitate meetings, manage recruiting efforts, and support project coordination by completing kick-off tasks, reviewing proposals, and arranging field logistics. Serve as a liaison for technical assessments and contract compliance, ensuring timely delivery of reports and client support. Travel approximately 15% of the time to meet business needs across the SME operating region.
Required Qualifications
- A minimum of 5 years of previous administrative work in a construction or AEC consulting environment
- 3 years of project coordination or project management experience
- A bachelor's degree in business administration, construction management, or similar related field
- One year of coordination or project management experience
- Basic understanding of how the construction project process works
- Willing and able to travel overnight approximately 15% of the time
- The ability to solve complicated problems and apply project management methodologies
- Skilled in dealing with tight deadlines and ability to work independently and prioritize efforts based on deadlines
- Demonstrated experience and skill in planning, organizing, preparation and project execution capabilities
- Demonstrated ability to execute and successfully achieve objectives in a dynamic, fast-paced environment
- Excellent interpersonal and teamwork skills, responsiveness, and follow-through abilities
- Professional oral and written communication skills
- Ability to present information in a clear, concise way
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook, Planner, Teams, etc.)
- Ability to learn and independently utilize various client-based File Transfer Protocol (FTP) sites such as Procore, Building Connected, Autodesk, Bluebeam, etc.
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