Construction Administrative Assistant
RemoteUnited States or Mexico
Job Summary
Manage construction documents, including change orders, purchase orders, and service agreements, while maintaining accurate project logs and filing systems. Coordinate with vendors and subcontractors in both English and Spanish to solicit quotes, process bids, and track commitments. Serve as the primary point of contact for clients, providing project updates and drafting professional correspondence. Support project managers with data entry, scheduling, and office supply ordering in a fully remote environment. This role requires full fluency in English and Spanish, with availability Monday through Friday in US Central Time, including occasional Saturdays. The position offers bi-monthly USD pay, PTO, and holidays within a stable firm specializing in single-family rentals and institutional property investments across Texas and Arizona.
Required Qualifications
- Full professional fluency in both English and Spanish, written and spoken
- Proven experience as an Administrative Assistant
- Experience working with property management companies and supporting dispatch or coordination workflows
- Proficiency in Google Workspace including Gmail, Docs, Sheets, Calendar, and Chat
- Strong written and verbal communication skills across both languages
- Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously
- Self-starter who can work independently with minimal supervision in a fully remote environment
- Available Monday through Friday on US Central Time business hours with flexibility for occasional Saturdays when project deadlines require it
- Reliable high-speed internet connection and a private, quiet workspace suitable for video conferencing
- Full professional fluency in both English and Spanish, written and spoken — this is a non-negotiable requirement
Desired Qualifications
- Proficiency in Microsoft Office 365 including Word, Excel, and OneDrive
- Experience with construction management tools such as JobTread or CompanyCam
- Familiarity with Wix or similar website platforms
- Background supporting construction projects in Texas, Arizona, or similar markets
- Relevant professional certifications in administration, project coordination, or construction management
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