Construction Administrative Assistant - Dallas, Texas

Prepare, distribute, and organize project documentation including contracts, proposals, change orders, and submittals. Manage correspondence with clients, subcontractors, and suppliers via email, phone, and in-person meetings. Coordinate project schedules, meetings, and appointments for project managers and field staff. Accurately enter project data into software systems and maintain organized project files. Assist in material procurement by preparing purchase orders, tracking deliveries, and communicating with suppliers. Support the billing process by preparing invoices, tracking payments, and resolving discrepancies. Maintain safety documentation and ensure compliance with safety regulations. Perform general office duties such as answering phones, filing paperwork, and ordering supplies. This role requires excellent communication skills, strong organizational abilities, and proficiency in Microsoft Office Suite. Experience with construction management software like Procore is a plus. Previous experience in the construction industry is highly desirable.