Construction Administrative Assistant - Cheyenne, WY (34251)
On-siteCheyenne, Wyoming, United States
Cheyenne, Wyoming, United StatesOn-siteFull TimeAssociates Degree
Full TimeAssociates Degree
Job Summary
Track multiple projects, file documents, and create schedules for Special Projects Operations. Process RFIs and change orders from contractors, maintain project logs for RFIs, submittals, and timecards, and manage travel arrangements and meeting minutes. Answer phones, organize materials for the Assistant General Superintendent, and collaborate with management on available manpower and resources. Perform administrative and clerical tasks while maintaining confidentiality and exercising independent judgment. Work 40 hours per week with flexibility for overtime, weekends, and night shifts as needed.
Required Qualifications
- High school diploma
- 1-4 years administrative experience
- Understanding and proficiency with Microsoft Office Products
- Excellent Excel skills
- Previous experience and understanding of commercial construction industry
- Detail oriented and strong organizational skills
- Excellent problem-solving skills
- Strong written, and verbal communication skills
- Ability to maintain a high degree of confidentiality and exercise discretion and appropriate judgment in handling sensitive material
- High attention to detail, accuracy, and thoroughness
- Mature and self-directed
- Demonstrated ability to perform customer service with positive results
- Ability to work independently as well as in a collaborative environment
- Customer service oriented
- Planning, calendaring and organizing
- Attention to detail and accuracy
- Flexibility and adaptability
- Knowledge of operation of standard office equipment
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping
- Must be able to pass drug and background check
- Must be able to bend, stoop, squat, crawl, climb, kneel, balance, push, pull and reach overhead
- Lift 51 pounds, routinely
- Must be able to climb ladders of all types
- Must be able to work 8 hours a day, 40 hours per week
- Must be able to work overtime
- Must be able to work weekends
- Must be able to work night shifts
- Must be able to work in the presence of customers and their representatives with little or no interference or disruption to the customer while maintaining a professional and courteous image
- Must be able to wear personal protective equipment (hard hat, safety glasses, safety vest) at all times
- Possess good vision, normal or corrected
- Possess good hearing, normal or corrected
- Specific vision abilities required by this job include close vision, distance vision, color vision to discern color coded wires, peripheral vision, depth perception and ability to adjust focus
- Must be able to work at extreme heights, in areas that are under construction, or in restricted areas such as a switchgear room, manhole, utility tunnel, crawl space, or attic, in confined spaces, and on slippery or uneven surfaces
- Must be able to work on ladders, scaffolds, aerial lifts, catwalks, in ditches and excavations
- Must be able to work in and around single and multi-story buildings with all exposures typical of a heavy construction site, including portable sanitary facilities
- Must be able to work inside or outside
- Possible exposure to hot and cold temperatures, in all-weather elements such as rain, heat, cold and snow
Desired Qualifications
- Recent college graduate with interest in construction work or pursuing college degree in engineering or construction a plus
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