Construction Administration Coordinator
On-siteKansas City, Missouri, United States
Job Summary
Track and manage project information, submittal packages, and RFIs while organizing samples and distributing large document sets. Create field and punch list reports, oversee electronic and paper archiving, and serve as the subject matter expert for TonicDM training and PPE distribution. Provide backup support for the administrative team, including front desk coverage and general office management tasks. This role requires proficiency in Microsoft Office, Deltek Vantagepoint, and Smartsheet, with experience in Bluebeam, Procore, and contractor portals. The position demands high accuracy, timely vendor responses, and the ability to multi-task under pressure.
Required Qualifications
- A minimum of a high school diploma
- Must be able to maintain detailed and organized files
- Must demonstrate a high level of accuracy
- Must be stable and dependable
- Must be self-motivated and a self-starter
- Must have a strong work ethic
- Must be personally driven to consistently meet project and performance goals and deadlines
- Must be able to work independently
- Must be able to work with various disciplines
- Must be committed to being an effective, contributing team player
- Must be able to embrace new technologies
- Must be able to strive for greater efficiencies through process or technology improvements
- Must have strong interpersonal skills
- Must have the ability to engage with different personality types
- Must be able to work well under pressure
- Must be able to handle multiple tasks and deadlines
- Must be able to respond in a timely manner to vendors, consultants, and staff
- Must have good written and verbal skills
- Must be able to multi-task
- Must be able to meet deadlines
- Must be able to handle the on-demand nature of the role
Desired Qualifications
- Some college coursework
- Experience in the Construction Process
- Proficiency in TonicDM
- Microsoft Office knowledge
- Deltek Vantagepoint knowledge
- Smartsheet knowledge
- Experience with Bluebeam
- Experience with Software Interaction Procore
- Experience with AUTODESK Forma
- Experience with contractor-specific portals
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