Confidential Administrative Assistant
$75,504–$80,102 year
On-siteLos Angeles, California, United States
Job Summary
Coordinate daily administrative support for a Regional or Department Director, including managing calendars, handling correspondence, and preparing meeting materials. Maintain accurate electronic and hard-copy filing systems while tracking staff compliance with activity reports, attendance records, and expense documentation. Prepare and distribute confidential correspondence, process Beck notices, and assist with union campaigns, mobilizations, and special projects. Respond to inquiries from members, staff, and vendors while exercising strict discretion over sensitive personnel and legal information. Manage supply inventory and ensure timely completion of administrative requirements in a fast-paced environment.
Required Qualifications
- Demonstrated experience providing administrative support to managers, departments, or teams
- Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
- Experience creating and maintaining spreadsheets, databases, electronic records, and tracking systems
- Ability to type at least 45 words per minute with accuracy
- Knowledge of standard business correspondence, document preparation, and table formatting
- Strong written communication skills, including the ability to compose, proofread, and edit materials for grammar, spelling, punctuation, and accuracy
- Excellent organizational, time-management, and follow-through skills
- Ability to prioritize assignments, manage competing deadlines, and remain effective under pressure
- Strong problem-solving skills and attention to detail
- Ability to maintain confidentiality and exercise discretion when handling sensitive information
- Demonstrated ability to communicate respectfully and work effectively with a diverse membership and staff
- Commitment to providing accurate, efficient, and responsive service
- Reliable attendance and punctuality
- Ability to lift materials weighing up to 20 pounds
- Ability to work evenings, weekends, or overtime
- Ability to work in an office located anywhere within California
Desired Qualifications
- Bilingual skills
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