Conference Awards Associate
$66,000–$76,000 year
On-siteSilverthorne, Colorado, United States
Job Summary
Oversee administration, budgeting, and management of travel award and scholarship programs, including input on annual budgets and allocation of funds from NIH grants, foundations, and endowments. Develop systems to improve efficiency in award processing and reporting while collaborating with departments to establish deadlines for scholarships and abstract submissions. Process applications, mentor letters, and correspondence to ensure timely communication, maintain the scholarship database, and approve payments. Support travel arrangements for awardees, prepare onsite distribution materials, and provide administrative assistance to the Scientific Programs Department. Work full-time in the Silverthorne, Colorado office, with at least two days per week onsite.
Required Qualifications
- Bachelor's degree in business, finance, or a related field preferred
- Three to five years of experience in scholarship and/or travel award administration, accounting, or program management
- Working knowledge of accounting principles and budget management
- Experience in grants, scholarships, or nonprofit program administration preferred
- Demonstrated success in problem-solving, project management, and cross-departmental collaboration
- Strong budgeting and financial management skills with attention to detail and accuracy
- Proven ability to develop processes and systems to improve program administration
- Excellent written and verbal communication skills for diverse audiences
- Strong customer service orientation and ability to handle inquiries with professionalism and tact
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and comfort with database management
- Highly organized, self-motivated, and able to manage multiple projects in a fast-paced environment
- Must be able to lift and/or move up to 15 pounds occasionally
- Must be able to perform the essential functions of the job with or without reasonable accommodation
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