Company Secretary
On-siteAnchorage, Alaska, United States
Job Summary
Coordinate Board and committee meeting schedules, agendas, papers, minutes, resolutions, and action items while maintaining statutory registers, minute books, and corporate governance documentation. Prepare corporate approvals, written resolutions, and consents, then liaise with external legal counsel, auditors, regulators, and registry service providers as required. Serve as the Compliance Officer for Ambler Metals LLC, monitoring fulfillment of obligations under the Cooperation Agreement with the US Department of War, the NANA Agreement, and the Amended and Restated Limited Liability Company Agreement. Track Board actions to completion, manage governance calendars for filings and renewals, and support due diligence requests and governance reporting. Assist with annual filings, shareholder matters, and special governance projects while ensuring all contractual, regulatory, and statutory requirements are met.
Required Qualifications
- Bachelor's degree in business administration, law, governance, corporate administration or a related discipline
- 5+ years of progressively responsible experience in corporate governance, company secretarial, legal administration or executive support roles
- A minimum of 5 years' experience supporting Boards, committees, corporate governance processes, statutory records, legal administration or executive leadership in a corporate environment
- Working knowledge of corporate governance practices, Board procedures and statutory filing requirements
- Experience preparing Board materials, minutes, resolutions and corporate records
- Excellent written and verbal communication skills, including accurate minute-taking and drafting
- Strong organizational skills with the ability to manage multiple deadlines, meetings and confidential materials
- High attention to detail and ability to maintain complete, accurate corporate records
- Sound judgement, discretion and ability to work with sensitive Board and executive information
- Strong working knowledge of Microsoft Office, document management tools and Board portal systems
- Ability to build collaborative relationships with directors, executives, advisors and external stakeholders
- Ability to work independently, anticipate needs and follow through on action items
- Ability to maintain confidentiality and exercise good judgement
- This is an in-office position based in Anchorage, Alaska
- Work hours generally align with typical business hours, with occasional evening or early morning work required to support Board or committee meetings
- Must be able to move up to 15 pounds of files, supplies or equipment at times
Desired Qualifications
- Governance, paralegal or corporate secretary designation is an asset
- Experience in Federal financial, contracting, and accounting, regulatory compliance a plus
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