Committee Clerk - Legislative Services
$79,685–$84,427 year
On-siteBritish Columbia, Canada
British Columbia, CanadaOn-siteFull Time$79,685–$84,427 year
Full Time
Job Summary
Coordinate meeting arrangements for CRD Boards, Committees, and Commissions, preparing agendas and supporting materials. Take, edit, transcribe, and distribute minutes while advising on procedural rules and following up on actions. Handle confidential information during in-camera meetings and provide administrative support for appointments, bylaws, and general election functions. Prepare and respond to correspondence, maintain statutory records, and track appointment systems. Assist the Deputy Corporate Officer and other staff as needed.
Required Qualifications
- High School Graduation
- Post-secondary courses in a related discipline
- A minimum of 6 years' progressively responsible experience
- An equivalent combination of education and experience
- Valid BC Driver's Licence
Desired Qualifications
- Thorough knowledge of grammar, spelling and proper formats and styles for business correspondence and proof reading and editing skills
- Advanced accurate keyboarding and data entry skills
- Advanced ability to accurately record meeting proceedings and produce minutes and action items
- Advanced knowledge of the functions and objectives Boards and committees and of the rules of procedures used in meetings of such authorities
- Advanced knowledge of modern office practices and procedures and of the rules, policies and regulations applicable to the work
- Strong ability to coordinate meeting and event arrangements, prepare agendas and supporting material; take, edit, transcribe and distribute minutes involving interpretation of the collective sense of meetings and the framing of motions from general dialogue
- Strong ability to prepare, process and check a variety of reports, documents and correspondence related to the position
- Strong ability to collaborate effectively with diverse internal and external stakeholders and across multiple disciplines
- Strong ability to deal with confidential and sensitive information with sound judgement, discretion and diplomacy
- Strong organizational skills, including the ability to work under pressure, prioritize work and to set and meet deadlines
- Excellent communication (verbal and written), interpersonal and customer service skills
- Considerable experience with web publishing, data tracking and electronic meeting software
- Thorough knowledge of local government structure and decision making processes
- Thorough knowledge of relevant legislation including the Local Government Act and Community Charter
- Thorough knowledge of document management systems such as SharePoint, Granicus, and InfoLinx
- Strong ability to operate various types of office equipment
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