Collection Manager, Library Services Center
$80,000–$85,000 year
On-siteLong Island City, New York, United States
Job Summary
Manage special collections acquisition logistics, overseeing preservation, custody control, and packing/shipping services for domestic and international projects. Conduct site visits, develop plans, request quotes, and arrange purchase orders while collaborating with Facilities to maintain appropriate storage environments. Oversee transfer of processed materials to research centers and offsite storage, ensuring proper documentation and tracking. Lead preventive conservation activities, coordinate emergency preparedness, and align acquisitions workflows with senior management. Travel to donor homes, storage facilities, and four research library sites within the NYC metropolitan area.
Required Qualifications
- ALA-accredited Master's degree in Library and Information Science, or Master's degree in Museum Studies, Arts Administration, or other Master's degree in the arts or humanities
- 5+ years experience in archives management or registration in an acquisitions context and applying preventive conservation or collections care principles for a range of collection materials
- Project management experience related to cultural heritage collections shipping, remediation, and storage projects, including a working knowledge of shippers, budgets, customs requirements, permits, domestic and international shipping
- Excellent customer service, professional verbal and written communication and extensive experience working with donors and dealers
- Familiarity with professional standards, laws and regulations, and best practices in archival and special collections materials
- Knowledge of a wide range of special collections formats, including archives, rare books, audio and visual media, framed works, and 3-D objects, and their related preservation issues, including handling, packing, shipping, and storage
- Knowledge of packing methods and materials
- Must be able to assess and articulate risks associated with different methods and direct vendors on packing strategies
- Familiarity with collection storeroom management and capacity planning
- Can apply a variety of descriptive, project management, and financial systems to manage and participate in collaborative projects, including Sierra, ArchivesSpace, Airtable, Trello, Workday, and others
- Can apply preventive conservation knowledge and conduct research to address preservation issues in collection storage and workspaces in an active collections work facility
- Attention to detail and excellent verbal and written communications, including experience working with donors
- Must travel to four research library sites and to donor homes and warehouses in the NYC metropolitan area
- Some additional travel outside the NYC area may be required
- Position involves reasonable exposure to dust
- Ability to transport 30 pounds (record cartons filled with paper and other material) repeatedly from floor to shelf/cart
- Ascend/descend ladders simultaneously
- Must be able to remain in a stationary position for long periods of time
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.