Clerk II – HR Department
On-siteArecibo, Arecibo, Puerto Rico
Job Summary
Provide administrative and information-management support to enhance office effectiveness by maintaining site-wide communication programs and coordinating cascades with functional leaders. Prepare, transcribe, format, and distribute documents, reports, and confidential records while creating automated reports in Microsoft Excel. Screen incoming correspondence, maintain organized filing systems, and manage event logistics including travel, lodging, and venue coordination. Maintain supervisors' calendars, prepare meeting minutes and agendas, and manage internal purchase orders for site-wide expenses. Screen incoming calls and respond independently when appropriate. This six-month assignment requires on-site availability in Acecibo, PR, Monday through Friday from 8:00 AM to 5:00 PM.
Required Qualifications
- Associate's Degree in Secretarial Science, Office Administration, Business Administration, or a related field, or equivalent education and experience
- 3–5 years of experience performing secretarial, clerical, administrative, or related support functions
- Experience supporting managers, supervisors, or cross-functional teams
- Experience preparing reports, presentations, correspondence, and confidential documentation
- Advanced proficiency in Microsoft Excel
- Experience creating reports and automating Excel-based processes or reports
- Proficiency in: Microsoft Office( Word, Excel, PowerPoint & Outlook)
- Ability to operate standard office equipment and systems
- Strong document preparation, data-entry, formatting, and records-management skills
- Excellent written and verbal communication skills in English and Spanish
- Strong organizational and time-management skills
- Ability to prioritize and manage multiple assignments simultaneously
- High level of accuracy and attention to detail
- Ability to work effectively under pressure and with limited supervision
- Strong interpersonal skills and ability to build positive internal and external customer relationships
- Team-oriented and comfortable working in a people-focused environment
- Ability to interact professionally with employees and management at all organizational levels
- Demonstrated confidentiality and discretion when handling sensitive information
- Strong follow-up and problem-solving skills
- Availability to work 100% On-site in Acecibo, PR
- Shift: Administrative (M to F 8:00 AM – 5:00 PM)
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