Clerical Secretary
$29,120–$34,320,000 year
On-siteJohnstown, Pennsylvania, United States
Job Summary
Greet visitors, manage the multiline phone system, and provide warm, informative customer service to all calls and guests. Route messages and documents to appropriate staff, then transmit correspondence via mail, email, or fax. Compile and maintain medical charts, reports, and correspondence while performing clerical duties such as typing, proofreading, filing, scanning, data entry, and copying. Order and maintain inventory supplies, operate office equipment including voicemail systems, and use word processing and spreadsheet software to prepare reports, invoices, financial statements, and medical records. Assist with payroll spreadsheets and cover call-offs or employee absences. Requires a high school diploma, three years of secretarial and accounting experience, Microsoft Office proficiency, and valid driver's license with Act 31, Act 126, Act 34, and Act 114 clearances.
Required Qualifications
- High school diploma supplemented by additional secretarial and accounting training
- Three years of increasingly responsible secretarial, clerical, and fiscal experience
- Detail-oriented and professional
- Exceptional communication skills, both written and verbal
- Extremely proficient with Microsoft Office Suite
- Basic understanding of office equipment
- Basic understanding of clerical procedures and systems such as recordkeeping and filing
- Ability to work independently and reliably
- Flexible and adaptable in various situations and when interacting with many different personalities
- Ability to organize and prioritize tasks including delegation of tasks when appropriate
- Knowledge of, or ability to quickly acquire, familiarity with the roles and functions of the assigned department, and any specifically applicable laws or guidelines
- Valid driver's license
- Access to reliable transportation
- Act 31/Act 126 Clearance Mandated Reporter Training
- Act 34 Clearance Pennsylvania State Police Background Check (Criminal History)
- Act 114 Clearance FBI Fingerprint
- Act 33 Clearance Pennsylvania Child Abuse History
- Must be able to lift up to 15 pounds at times
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