(Classified) Site Secretary
On-site · Guthrie, Oklahoma, United States
Guthrie, Oklahoma, United StatesOn-siteFull TimeMid LevelHigh School Or EquivalentUnknown
Type
Full Time
Level
Mid Level
Education
High School Or Equivalent
Company size
Unknown
Job Summary
Site Secretary responsible for supervising office aides, answering calls, maintaining a Master Activity Calendar, distributing daily announcements, typing correspondence, handling mail, assisting with progress reports while coordinating with teachers, administrators and vendors under the Principal and Assistant Principal on a 10-month contract.
Required Qualifications
- High School diploma
- Must be at least 21 years of age
- General knowledge of office procedures
- Demonstrate competency using currently adopted software
- Reports To: Principal & Assistant Principal
- Performance Responsibilities: Supervise office aides (where applicable)
- Answer all incoming calls to the Main Office
- Maintain Professional Development points on all school personnel
- Make copies for teachers and administrators
- Maintain and prepare a Master Activity Calendar for the school
- Prepare and distribute daily announcements
- Type any correspondence or reports directed by Administration
- See that the mail is appropriately delivered on a daily basis
- Assist with the collection of progress reports and homework as parents request
- Notify appropriate vendors when copy machines are not working properly
- Issue and post all building use request forms
- Issue and file all activity requests
- Prepare bus requests for all activities
- Laminate materials for school personnel
- Deliver messages promptly to students and staff
- Distribute information that is sent from Title programs, Central Office or other school entities through the teachers' mailboxes
- Prepare and submit all maintenance requests
- Perform other duties assigned by the Superintendent or Principal
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