Cisneros Institute, Administrative Assistant
$55,822–$55,822 year
On-siteNew York City, New York, United States or New York, United States
Job Summary
Maintain calendars, prepare meetings, and manage departmental filing systems while handling correspondence for the Director of the Cisneros Institute. Process invoices, reconcile credit card charges, and create vendor records in Financial Force and Navan. Liaise with external parties including scholars, artists, and lenders on behalf of leadership, and make business travel arrangements with detailed itinerary preparation. Gather data from collection databases and conduct internet research to support supervisor needs. Provide support for the Latin American and Caribbean Fund meetings. Requires bilingual Spanish/English proficiency, strong organizational skills, and proficiency in Microsoft Office and Adobe Photoshop. Salary is $55,822 per annum. Applications due by August 28, 2026.
Required Qualifications
- Bachelor's degree
- at least 18 months prior administrative experience relevant to the position
- equivalent to Bachelor's degree and 18 months experience
- Bilingual Spanish/English
- Keen attention to detail
- superior organizational skills
- Proficiency in Microsoft Word
- Proficiency in Excel
- Proficiency in PowerPoint
- Proficiency in Publisher
- Proficiency in Outlook
- Proficiency in Adobe Photoshop
- Proficiency in internet research
- Proficiency in other standard office procedures and equipment
- Ability to work independently
- Ability to work as part of a team
- Ability to meet deadlines
- Ability to coordinate multiple projects simultaneously
- Ability to exercise good judgment
- Ability to exercise discretion
- Applicants should submit a resume
- Applicants should submit a statement of interest
- Applications without cover letters will not be considered
Desired Qualifications
- Knowledge of and interest in modern and contemporary art
- interest in the museum profession
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