Chinese-speaking Office Administration Support
On-siteMunchen, Bavaria, Federal Republic of Germany
Job Summary
Manage daily office operations for the German R&D Center, including front desk reception, visitor coordination, and facility maintenance. Coordinate travel, expense claims, and asset inventories while overseeing procurement for office supplies and safety items. Arrange meeting logistics, translation services, and catering for internal and external events. Maintain compliant documentation systems, manage contracts and seals, and ensure GDPR adherence for sensitive data. Support cross-cultural collaboration between Asian and European teams, facilitate internal team-building activities, and develop a bilingual knowledge base. Ensure EHS compliance and assist with supplier risk assessments.
Required Qualifications
- Bachelor's degree or above
- Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)
- Strong organizational and coordination skills
- Strong service mindset
- Detailed orientation
- Timeliness
- Strong compliance awareness
- Confidentiality principles
- Knowledge of basic GDPR requirements
- Knowledge of office safety practices
- Strong written and verbal communication skills in Chinese
- Strong written and verbal communication skills in English
- Strong written and verbal communication skills in German
- Ability to work in cross-cultural environments
- Ability to work in cross-time-zone environments
- Ability to anticipate problems
- Skills in process standardization
- Skills in continuous improvement
- Ability to work full-time on a stable basis
- Flexibility to handle occasional workload peaks
- Ability to provide on-site support for events
Desired Qualifications
- Background in Human Resources
- Background in Business Administration
- Background in German Studies
- Background in Cross-Cultural Studies
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