Chief of Staff
RemoteUnited Kingdom or Philippines
Job Summary
Own the CEO's calendar end to end, manage the inbox daily, and prepare every decision with options and clear recommendations. Run the operating rhythm including recurring meetings, weekly reviews, and quarterly planning while overseeing day-to-day finance, operations, and recruitment end to end. Lead cross-functional projects, build and improve SOPs, and represent the CEO as a trusted proxy with partners and suppliers. Manage vendor relationships, track KPIs and OKRs, and handle personal and family support including travel, household management, and personal finances. Use AI tools daily for research, drafting, and workflow automation to continuously optimize processes. Full-time availability during UK business hours with 100% remote setup.
Required Qualifications
- Proven experience as a Chief of Staff, Executive Assistant, or Operations Lead supporting a founder or CEO
- Remote experience
- Strong organisational and project management skills with the ability to manage multiple priorities across parallel workstreams simultaneously
- Solid finance and bookkeeping competency including profit and loss preparation, payroll, expense tracking, and budget management
- Genuinely AI-native with confidence using Claude, ChatGPT, and similar tools daily for research, drafting, and workflow optimisation
- Excellent written English with a clear, professional, and warm communication style
- Highly proactive, reliable, and discreet with the ability to handle sensitive business and personal information with full confidentiality
- Comfortable with spreadsheets, dashboards, and reporting tools
- Full-time availability during UK business hours
Desired Qualifications
- Experience supporting a founder or CEO across multiple business entities simultaneously
- Background in healthcare, pharmacy, media, or software company environments
- Experience owning recruitment end to end including sourcing, screening, and offer management
- Familiarity with tools such as Notion, Zapier, Calendly, or similar operations and automation platforms
- Prior experience managing both professional and personal delegations for a principal
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