Central Marketing Support Coordinator
$83,200–$83,200 year
On-siteFranklin Lakes, New Jersey, United States
Job Summary
Manage calendars, schedule meetings, and prepare agendas for four Central Marketing VPs while ensuring materials are delivered on time. Utilize approved AI tools to draft summaries, communications, and documents, developing reusable prompts to drive consistency and efficiency. Leverage AI to identify patterns, risks, and opportunities across VP priorities, streamlining workflows and automating recurring deliverables. Maintain structured folders, templates, and version control in Teams and SharePoint, along with a curated library of effective prompts and outputs. Coordinate cross-functional initiatives, track action items through completion, and escalate risks when necessary. This 40-hour, first-shift contract role supports the Digital Experience, Brand Strategy, Pricing, and Launch Excellence teams at a Medical Devices Company in Franklin Lakes, NJ.
Required Qualifications
- Bachelor's degree preferred in business, marketing, communications, or a related field; equivalent experience may be considered
- 1–3 years of experience in an executive assistant, administrative, marketing coordination, or operations support role
- Strong organizational and prioritization capability, with the ability to manage multiple requests at once, keep work on track, and maintain accuracy under pressure
- Clear written communication skills, with an ability to translate inputs into concise, well-structured emails, summaries, and presentation materials for executive audiences
- High level of digital proficiency across Microsoft 365 tools such as Outlook, Teams, PowerPoint, and SharePoint, along with confidence working in collaborative digital environments
- Employment Type : Contract on W2 (Need US Citizens or GC Holders or GC EAD or OPT or EAD or CPT)
Desired Qualifications
- Experience supporting senior leaders or working in a global, matrixed environment is advantageous
- Exposure to marketing, digital, or commercial environments is helpful but not required
- Disciplined approach to managing information, ensuring files, templates, and materials are well-organized, easy to access, and consistently maintained
- Working familiarity with AI tools for drafting, summarizing, and organizing content, with the ability to apply them in a practical and thoughtful way
- Curiosity and openness to learning new digital tools
- Experience using AI tools for drafting, summarizing, or organizing information (e.g., Copilot-style tools or comparable platforms)
- Ability to follow guidance on ethical and compliant use of AI
- The incumbent will be the role model of demonstrating how applying AI improves how work gets done
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.