Care Home Admin (Part time)
$27,000–$27,000 year
On-siteBirmingham, England, United Kingdom
Job Summary
Manage general reception duties, including answering calls, greeting visitors, and handling correspondence. Coordinate the duty rota, liaise with bank and agency staff, and support the Home Manager with diary management and meeting preparation. Maintain accurate records of resident documentation, financial contracts, and invoices while processing Social Services Assessment forms. Prepare monthly summaries of payroll, petty cash, and wages for submission to Head Office. Match supplier invoices, obtain payment authorizations, and chase late payments. Ensure all internal and external customer interactions remain professional and confidential.
Required Qualifications
- Microsoft Office
- General reception duties
- Telephone enquiries
- Record keeping
- Taking minutes of meetings
- Typing support
- Confidentiality
- Diary management
- Meeting coordination
- Duty rota coordination
- Bank and Agency staff liaison
- Mail sorting and distribution
- Recruitment process support
- Documentation completion
- Resident documentation record keeping
- Financial contracts management
- Invoice request and payment processing
- Pocket money cash records
- Sundry invoices
- Financial invoicing
- Client admission records
- Hospitalisation records
- Discharge records
- Charge invoicing
- Social Services Assessment forms
- Social Services Finance department liaison
- Late payment chasing
- Monthly invoice summary
- Payments received summary
- Management information supply
- Petty cash data preparation
- Wages totals preparation
- Supplier invoice matching
- Delivery note matching
- Payment authorisation
- Supplier query resolution
- Home manager liaison
- Welcoming and professional manner
- Accurate message recording
- Problem and query response
- Visitor handling
- Stationary orders preparation
- Stock record maintenance
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