Business Support Specialist
$31,200–$31,200 year
On-sitePalm Beach Gardens, Florida, United States
Job Summary
Manage all locations by developing processes for meetings, guests, leadership requests, and facilities. Organize office operations and support local senior leadership with travel, calendars, expenses, and special projects. Serve as the primary contact for facilities matters, liaising with property managers and vendors while handling invoicing. Provide concierge-level support for visitors and back-up phone assistance. Establish objectives, prioritize tasks, and monitor progress on projects and special assignments. Ensure meeting room equipment capabilities are understood and utilized effectively. Provide documentation support, procedures, and financial initiatives for the business location. Participate in location strategy, organizational health reviews, and help drive employee engagement activities across the region.
Required Qualifications
- High school diploma or equivalent
- At least 2 years of experience in a similar role within a professional office setting
- Intermediate proficiency with MS Office
- Ability to analyse and prioritize a variety of tasks and deadlines
- Strong communication and interpersonal skills with a positive attitude
- Well organized, strong attention to detail, deadline oriented, and self-motivated
- This position is a five-day-a-week on-site position based out of our Palm Beach Gardens location, from 8:30 am to 5:00 pm
Desired Qualifications
- Bachelor's degree or higher
- Bilingual (English/Spanish)
- 5+ years' experience supporting Manager/C-level Executives
- Facilities-related experience in a support capacity
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