Business Operations Specialist
$31,200–$31,200 year
On-siteHumble, Texas, United States
Job Summary
Receive and review district utility bills, contacting companies to resolve billing issues or errors. Enter pertinent data into energy tracking software and accounting systems, correcting invalid entries and preparing account balances. Process purchase orders, contracts, travel orders, and invoices against obligated funds, authorizing payments and verifying budgetary codes. Track project work in progress, prepare weekly statements, and compile documentation for project closure. Respond to inquiries from the public and contractors regarding contract compliance, while maintaining accurate records and correspondence. This role supports the Maintenance & Operations/Energy Management Department within the Operational Support Services Division.
Required Qualifications
- High School Graduate or GED
- Three years of verifiable secretarial/clerical experience in a professional office setting with bookkeeping exposure
- Daily attendance and punctuality
- Ability to perform duties with attention to detail, speed, accuracy, follow-through, courtesy, cooperativeness, and work with minimum supervision
- Ability to follow Humble ISD policies and procedures
- Ability to organize and prioritize tasks and coordinate multiple projects to meet specific deadlines
- Ability to maintain confidentiality of privileged and sensitive information
- Ability to maintain professional behavior, appearance, and work ethic to represent the school district in a positive manner at all times
- Ability to communicate effectively with tact and diplomacy and provide a high level of customer service to employees, administrators, district officials, co-workers, and outside organizations
- Skill in operating computer for data entry/information retrieval plus basic office equipment such as copier, fax, scanner
- Skill in keyboarding, Microsoft Word, Power Point, Excel, Financial systems (Tyler MUNIS preferred), and web based data management systems and software packages
- Skill in importing data into a tracking system
- Skill in analyzing activity, troubleshooting, and applying appropriate resolution to problem situation
- Skill in reviewing data and explaining effectively trends, patterns, or other data interpretations
- Skill in reconciliation, proofreading, collecting, tabulating, and evaluating data
- Skill in basics mathematical calculations, data entry, and detailed numerical/clerical work
- Skill in accurately processing transactions
- Ability to multi-task and meet deadlines
- Ability to maintain emotional control under stress
- Periodic prolonged and irregular work hours
- Occasional travel inside and outside of school district boundaries
- Workload is deadline driven
- Requires performing tasks mostly standing, walking, bending, stooping, sitting, pushing, pulling, lifting (up to 30 lbs)
- Frequent interruptions with employee must be able to focus despite noise level and movement within the office area
- Maintain an organized work environment
Desired Qualifications
- Nine (9) hours of business administration coursework or comparable preferred from an accredited college or university recognized by the US Department of Education
- Knowledge of a body of standardized regulations, requirements, procedures, and operations associated with maintenance type activities
- Knowledge of principles and practices of utility review and process and monitoring
- School district, college/university, or government setting in a large maintenance department preferred
- Experience in auditing, accounting, budgeting or comparable environment with preferable experience in utility billing, auditing, and analyzing exposure for a large public or private sector employer helpful
- Tyler MUNIS preferred
- Flexibility with schedule preferred
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