Business Operations & Administration Coordinator
$75,000–$110,000 year
On-site · Redwood City, California, United States
Job Summary
Business Operations & Administration Coordinator at WindBorne Systems oversees and improves internal operational systems, records, and workflows; administers onboarding/offboarding, employee records, and recruiting-related tasks; supports executive scheduling and special projects; and helps scale compliance and documentation. The role emphasizes creating repeatable processes, owning operational infrastructure, handling confidential information with discretion, and leveraging AI tools to boost productivity. Must have 1–4 years in related fields, excellent organization and communication, the ability to manage multiple priorities, strong ownership, and independent problem-solving. In-person at Redwood City, CA.
Required Qualifications
- 1–4 years of experience in business operations, administration, recruiting coordination, executive support, office operations, HR coordination, or a related field
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong sense of ownership and accountability
- Ability to handle sensitive and confidential information with discretion
- Highly proactive and resourceful problem-solving mindset
- Strong judgment and ability to operate independently
- Demonstrated ability to effectively leverage AI tools (e.g., ChatGPT, Claude, Gemini, Notion AI, or similar platforms) to improve productivity, automate workflows, conduct research, create documentation, and solve operational problems
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