Business Office Specialist
$75,000–$83,000 year
On-siteMill Valley, California, United States
Job Summary
Manage the full-cycle accounts payable process, including on-boarding vendors, tracking contracts, and following up on past due balances. Support the Business Office Director with general ledger responsibilities, month-end reconciliations, journal entries, and budget preparation. Handle accounts receivable tasks such as accurate billing for private pay, Medicare, Medi-Cal, and HUD, making bank deposits, and issuing rent statements. Process HUD resident certifications, maintain HUD files and waitlists, and administer the Independent Living Apartments program. Assist with resident trust accounts, petty cash management, and communicating with residents regarding payment plans. Maintain strict confidentiality and monitor daily cash on hand, reporting concerns promptly to leadership.
Required Qualifications
- High school diploma or equivalent
- 2+ years of experience in accounting roles
- Accounts payable experience
Desired Qualifications
- Associate's or Bachelor's degree in related field
- General ledger experience
- Financial systems experience
- Strong knowledge of Medicare, Medi-Cal, Managed Med-Cal, HUD, and third-party billing requirements and procedures
- Strong problem solving, analytical, and organizational skills
- Excellent organizational, communication, and customer service skills
- Proficiency in Microsoft Office and billing software (e.g., PointClickCare, Inovalon, Ottimate, etc.)
- Ability to relate appropriately and effectively to residents and their families, to other staff as part of a multidisciplinary team, and to personnel of operational departments
- Discretion in handling sensitive and confidential information
- Excellent skills in reading writing, speaking and understanding the English language
- Other languages
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