Business Office Manager
On-siteBaton Rouge, Louisiana, United States
Job Summary
Manage corporate reception as the main switchboard operator, greeting visitors, directing calls, sorting mail, and maintaining office cleanliness. Execute daily multi-entity bookkeeping in QuickBooks, OneSite, and ResMan, ensuring accurate data entry, verified invoice numbers, and proper backup documentation. Handle intercompany billing by analyzing monthly corporate bills to allocate and charge back costs to individual entities. Oversee vendor compliance by maintaining current insurance and W-9 information, while assisting with year-end 1099 preparation. Monitor office supplies, coordinate uniform distribution, and support leadership with cross-departmental projects and personal assistant tasks. Work a consistent 8:00 AM to 5:00 PM schedule with a one-hour lunch break.
Required Qualifications
- Self-starter
- Balancing corporate office operations with meticulous multi-entity bookkeeping
- Structured routine
- Eagle eye for general ledger accuracy
- Front-office hospitality
- Back-office financial precision
- QuickBooks
- OneSite
- ResMan
- Clean, fully searchable financial records
- Verified invoice numbers
- Proper backup documentation
- Centralized expense billing procedures
- Analyzing monthly corporate bills
- Accurately allocate and charge back costs to individual entities
- Vendor insurance documentation
- W-9 information
- Year-end 1099 preparation
- Monitor and order office supplies
- Coordinate uniform and business card distribution
- Assist with employee events
- Run local errands
- Perform personal assistant tasks for the Owner
- Assist corporate staff with special projects
- Provide cross-departmental support
- Maintain firm, consistent hours from 8:00 AM - 5:00 PM
- Designated one-hour lunch break
- Reliable corporate office coverage
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