Business Assistant - Tax & Legal Services - Auckland
On-siteAuckland, Auckland, New Zealand
Job Summary
Manage complex diary and inbox for four Partners, optimizing their time through proactive calendar management and prioritizing competing priorities. Coordinate domestic and international travel, including multi-leg itineraries, accommodation, and visa documentation, while planning client meetings, workshops, and internal events with virtual support and catering. Support the TLS tax teams and the growing AI team with operational requirements and document production, ensuring adherence to brand standards. Act as a trusted point of contact for stakeholders, guiding teams on internal systems and upskilling colleagues on best practices within the Tax & Legal Services practice in Auckland.
Required Qualifications
- 3-5 years' experience as an Executive Assistant, Personal Assistant or Business Assistant
- ideally within a professional services or corporate environment
- Proven experience supporting multiple senior leaders
- managing competing priorities
- working at pace
- Exceptional diary management skills
- ability to juggle multiple complex calendars
- adapt quickly to changing priorities
- Strong proactive inbox management skills
- confidently prioritising emails
- anticipating actions
- managing follow-up
- Experience coordinating complex domestic and international travel
- detailed itineraries
- logistics
- Excellent organisational skills
- strong attention to detail
- ability to remain calm under pressure
- A proactive, solutions-focused mindset
- confidence to take initiative
- work independently
- Outstanding communication and relationship-building skills
- collaborative and client-focused approach
- Strong Microsoft Office skills
- experience using systems such as Salesforce, Workday or similar
Desired Qualifications
- experience using systems such as Salesforce, Workday or similar being advantageous
- The ability to quickly learn new systems
- embrace new technology
- adapt to changing ways of working
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