Business Assistant
On-site · London, England, United Kingdom
Job Summary
Senior-level administrative support for senior leaders in Corporate and Investment Bank across Europe, Middle East and Africa. Responsibilities include managing complex calendars, travel, expenses, and end-to-end logistics for meetings and events; coordinating off-sites and leadership meetings; preparing itineraries and contingency plans; handling confidential information with discretion; partnering with stakeholders to maintain smooth workflows; supporting presentations and training activities as needed. Strong diary management, travel coordination, expense processing, and polished communication are essential. The role emphasizes confidentiality, client-ready service, cross-team collaboration, and proactive problem solving.
Required Qualifications
- Proven senior-level administrative or executive assistant experience in a professional office environment
- Strong diary management capability, including navigating competing priorities and frequent change
- Excellent written and verbal communication skills with an executive, client-ready style
- Demonstrated experience coordinating travel and producing accurate itineraries and contingency options
- Strong working knowledge of expense processes, cost awareness, and policy compliance
- High level of discretion and comfort handling confidential information
- Advanced proficiency with standard workplace technology and ability to learn internal systems quickly
- Strong organization, attention to detail, and consistent follow-through
- Calm, professional approach and ability to perform under pressure
- Collaborative mindset with the ability to partner effectively across levels and teams
- Proactive ownership, resourcefulness, and solution-focused problem solving
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