Business Administrator
$80,000–$95,000 year
On-siteJamaica, New York, United States
Job Summary
Coordinate and manage domestic and international travel arrangements for employees, executives, and visiting stakeholders, including flights, hotels, ground transportation, and travel itineraries. Serve as the primary point of contact for all staff travel requests, ensuring cost-effective bookings while adhering to company travel policies and budgets. Resolve travel-related issues, schedule changes, and emergencies with urgency and professionalism. Manage executive calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones. Prepare meeting materials, presentations, reports, agendas, and other business documents for leadership. Maintain organized records, files, contracts, and confidential business documentation. Process expense reports, invoices, purchase requests, and other administrative documentation accurately and timely. Support cross-functional departments with administrative projects and operational initiatives. Continuously identify opportunities to improve administrative processes, organization, and operational efficiency. Competitive pay of $80,000-95,000 annually, plus daily complimentary meals and full benefits. Bachelor's degree in business administration preferred with 3–5+ years of administrative experience.
Required Qualifications
- Bachelor's degree in business administration or a related field preferred; equivalent experience will be considered
- 3–5+ years of administrative, executive support, office management, or business operations experience
- Experience coordinating corporate travel, including domestic and international itineraries
- Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously
- Strong verbal and written communication skills
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- High attention to detail and strong problem-solving abilities
- Ability to maintain confidentiality and exercise sound judgment
- Comfortable working in a dynamic, fast-paced, deadline-driven environment
Desired Qualifications
- Hospitality, airline, catering, or food manufacturing industry experience is a plus
- Experience working with travel booking platforms and expense management systems preferred
- A customer-service mindset with a proactive, solutions-oriented approach
- Strong multitasking abilities and excellent follow-through
- Professionalism, discretion, and executive presence
- Flexibility to adapt to changing priorities and business demands
- A collaborative attitude with the ability to build strong relationships across all levels of the organization
Hiring someone like this?
Get your role in front of qualified candidates on Sorce.