Business Administrator
$80,000–$95,000 year
On-siteJamaica, New York, United States
Job Summary
Coordinate domestic and international travel logistics for employees, executives, and stakeholders, including flights, hotels, and ground transportation. Serve as the primary contact for travel requests, resolve urgent schedule changes, and manage executive calendars across multiple time zones. Prepare meeting materials, reports, and correspondence for the Executive Leadership Team while processing expense reports and maintaining confidential business records. Identify opportunities to improve administrative processes and operational efficiency. Support cross-functional departments with ad hoc projects and vendor relationships.
Required Qualifications
- Bachelor's degree in business administration or a related field preferred; equivalent experience will be considered
- 3–5+ years of administrative, executive support, office management, or business operations experience
- Experience coordinating corporate travel, including domestic and international itineraries
- Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously
- Strong verbal and written communication skills
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- High attention to detail and strong problem-solving abilities
- Ability to maintain confidentiality and exercise sound judgment
- Comfortable working in a dynamic, fast-paced, deadline-driven environment
Desired Qualifications
- Hospitality, airline, catering, or food manufacturing industry experience is a plus
- Experience working with travel booking platforms and expense management systems preferred
- A customer-service mindset with a proactive, solutions-oriented approach
- Strong multitasking abilities and excellent follow-through
- Professionalism, discretion, and executive presence
- Flexibility to adapt to changing priorities and business demands
- A collaborative attitude with the ability to build strong relationships across all levels of the organization
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