Business Administration Support (m/w/d)
On-siteAmsterdam, North Holland, The Netherlands or Amsterdam, New York, United States
Job Summary
Coordinate administrative activities, manage complex calendars, and organize internal and external meetings, workshops, and team events. Prepare presentations, reports, agendas, minutes, and action trackers while supporting procurement, onboarding, and access requests. Act as the central point of contact for stakeholders, ensuring timely communication and follow-up across multiple departments and time zones. Maintain accurate documentation and handle confidential information with discretion. Optimize administrative processes and collaborate with colleagues to enable effective planning and execution of day-to-day operations within a global business environment.
Required Qualifications
- Proven experience in Business Administration, Executive Support, Office Management or a similar business support role
- Experience supporting managers or leadership teams within a corporate environment
- Excellent organisational, planning and coordination skills
- Strong stakeholder management and communication skills
- Experience coordinating meetings, travel arrangements and business administration activities
- Advanced knowledge of Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams
- Ability to work independently while managing multiple priorities and deadlines
- Experience handling confidential information with integrity and discretion
- Fluency in English
Desired Qualifications
- Dutch
- Experience working within large multinational organisations
- Experience supporting technology, digital, engineering or corporate business functions
- Familiarity with procurement, finance or SAP-related administrative processes
- Experience working across international teams and multiple time zones
- Knowledge of continuous improvement principles and administrative process optimisation
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