Bookkeeper / Office Manager
On-site · Boston, Massachusetts, United States
Job Summary
Bookkeeper / Office Manager for a growing residential construction company in the Boston area. Primary responsibilities include managing day-to-day bookkeeping (AP/AR, invoicing, reconciliations), processing vendor and subcontractor payments, tracking project expenses and job costs, maintaining W-9s and lien waivers, ensuring compliance documentation, supporting project teams with reporting and document control, assisting with payroll and HR administration, and maintaining organized financial and project files. The role requires familiarity with QuickBooks or similar software, strong organization, attention to detail, effective communication with owners, PMs, subcontractors, vendors, and clients, and the ability to handle multiple deadlines in a fast-paced work environment.
Required Qualifications
- 3+ years of bookkeeping, office management, accounting support, or administrative experience
- Hands-on experience with accounts payable, accounts receivable, invoicing, and reconciliations
- Experience maintaining vendor records and processing payments
- Strong organizational skills and attention to detail
- Ability to manage confidential financial and employee information
- Clear written and verbal communication skills
- Ability to manage multiple deadlines and priorities without constant supervision
- Comfortable working directly with company ownership and taking responsibility for daily office needs
- Proficiency with Microsoft Excel and general office software
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