Board Administrator
Hybrid · Los Angeles, California, United States
Job Summary
Board Administrator role supporting Union Rescue Mission's Board of Directors. Key duties include keeping the board portal up to date, managing access and confidentiality, onboarding new directors, updating committee and officer assignments, maintaining staff lists and organization charts, ensuring governance documents and minutes are properly handled, supporting board development, tracking terms and elections, coordinating meeting logistics (venue, agendas, AV, and on-site support), drafting minutes from confidential AI transcripts, and creating professional presentations and supporting materials for board meetings. Requires experience with board portals or governance platforms (Govenda preferred), strong MS Office and video-conferencing skills, excellent organizational and communication abilities, and the ability to work remotely with occasional in-person meetings.
Required Qualifications
- Bachelor’s degree (preferred) or equivalent combination of education and experience
- 2-4 years of relevant administrative experience, ideally supporting boards, executives, or governance functions
- Experience managing a board management system (i.e. Govenda), or similar platform, a plus
- Strong written and verbal communication skills
- Excellent organizational and time-management skills
- Advanced proficiency with Microsoft Office, calendar tools (Outlook/Google Calendar), and video conferencing platforms (Zoom, Teams)
- Experience managing shared documents, portals, or databases
- High level of discretion, confidentiality, and professionalism
- Tech-savviness: Quick learner of new software/tools
- Reliable internet and home office setup for remote work, plus ability to travel locally for 4–6 in-person meetings per year
- Attention to detail and proactive problem-solving (especially for AV and logistics)
- Excellent customer service skills
- Ability to work in a team environment
- Travel as required
- Primarily remote, with occasional in-office attendance for board meetings, specific events, and other business needs
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