Board Administrator
HybridIthaca, New York, United States
Job Summary
Prepare Council and committee minutes, agendas, and materials while maintaining strict confidentiality for all governance documents. Manage electronic and paper records, update the Council Policy Book, and coordinate logistics for meetings, retreats, and conferences. Support scheduling, facilitate stipend distribution, and conduct training for new members and staff liaisons. Assist with proposal development, license documentation, and member-owner events. Maintain accurate records, communicate with the public and members, and perform other administrative tasks as assigned. This Level III role reports to the General Manager and requires strong writing skills, attention to detail, and proficiency in Microsoft Word and Google Suite.
Required Qualifications
- Organized with strong attention to detail
- Ability to interact with managers, board members, staff, the general public, co-op members, community leaders, and staff in a positive and professional manner
- Good writing, editing, and communication skills
- Ability to work on site, at events, and remotely
- Type 50+ words per minute accurately
- Excellent meeting transcription skills
- Ability to maintain confidentiality
- Ability to work with minimal supervision, communicate effectively, and meet deadlines
- Ability to work with a flexible schedule to meet the needs of the business (meetings, events, etc)
- Ability to do repetitive motions, heavy typing and data entry, sit at a computer for long periods of time, stand for long periods of time, lift up to 30 lbs, visually read fine print, visually read a computer screen for long periods of time
Desired Qualifications
- Experience in taking meeting minutes is preferred
- Computer literate with proficiency in Microsoft Word and Google Suite
- Experience in uploading or maintaining website content preferred
- Experience with office tasks (copying, filing, etc)
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