Billing Specialist
$90,000–$120,000 year
RemoteUnited States or New York City, New York, United States
Job Summary
Prepare, review, and process client invoices in accordance with engagement terms, coordinating monthly billing cycles and resolving payment delays. Partner with attorneys to review pre-bills, implement edits, and finalize invoices while responding to inquiries with urgency. Track outstanding invoices, reconcile discrepancies, and maintain accurate records within practice management systems. Work with finance teams to streamline workflows through automation and AI-enabled processes, generating reports for leadership support. Assist with month-end close activities and manage additional finance projects as needed.
Required Qualifications
- Bachelor's degree or equivalent professional experience
- 3–5+ years of legal billing or law firm finance experience
- Experience working with legal billing systems and accounting software
- Strong proficiency in Microsoft Excel and Google Workspace
- Excellent organizational skills with exceptional attention to detail
- Strong analytical and problem-solving abilities
- Excellent written and verbal communication skills
- Ability to manage multiple priorities while meeting deadlines
- Ability to handle confidential financial information with discretion
- Comfortable working in a fast-paced, evolving environment
- Must be available for 5 days a week in our NYC office located at 1 World Trade
Desired Qualifications
- Experience billing for sophisticated corporate or financial services clients
- Familiarity with legal e-billing platforms (e.g., Legal Tracker, CounselLink, Tymetrix, Serengeti)
- Experience with law firm practice management or accounting systems
- Experience leveraging AI tools to improve finance and operational workflows
- Experience in a high-growth startup or rapidly scaling professional services organization
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