Billing Specialist
$66,000–$72,800 year
On-siteNew York City, New York, United States
Job Summary
Serve as the primary liaison between assigned teams and the Accounting Department, managing billing, accounts receivable monitoring, and commercial communication with client executives. Review new project contracts for unusual terms, prepare monthly client billings, and monitor accounts receivable while following up on unpaid amounts. Assist teams with project initiation in Vision, ensuring accurate contract terms and contacts, and review timesheets and expense reports for approval. Process sub consultant invoices, track payment terms, and approve invoices when due. Maintain confidentiality of all corporate and project material and meet with assigned teams at their primary office location at least twice annually.
Required Qualifications
- 2-year post-high school education
- Strong interpersonal skills
- Strong bookkeeping background
- Has customer service abilities and attitude
- General understanding of electronic billing
- Ability to read contracts and follow contract requirements regarding commercial terms
- Strong attention to detail and organizational skills
- Able to adapt to a fast-paced environment
- Proficient in Microsoft and MS Office Suite including but not limited to Word, Excel, and Outlook
- Ability to travel up to 10% with occasional overnight stays
Desired Qualifications
- Experience in the engineering and/or the construction industry is preferred
- Prior billing experience and knowledge of Deltek-Vantagepoint or similar software is preferred but not required
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