Billing Specialist I (Contingent)
On-siteBend, Oregon, United States
Job Summary
Process vendor invoices for inventory at the Distribution Center using a 3-way match, investigate pricing discrepancies, and coordinate with Purchasing to resolve variances. Receive and verify drop-shipped invoices for Tire Centers, perform 2-way matches, and initiate rebilling processes to ensure audit trail integrity. Accurately code product, freight, and service charges to the general ledger, conduct final invoice reviews for payment processing, and initiate vendor claims for pricing or merchandise shortages. Participate in system testing for billing enhancements and support special assignments promoting process improvements. Collaborate with buyers and store personnel to ensure invoice accuracy and prompt issue resolution.
Required Qualifications
- High school diploma or GED
- 1+ years of experience in Accounting/Journal entries, retail finance support, or a transactional processing role
- Proficiency in ERP systems (e.g., NetSuite, Oracle, SAP)
- Proficiency in Excel (intermediate)
- Accurate 10-key proficiency
- Ability to work independently with limited supervision
- High attention to detail and strong numerical accuracy
- Ability to navigate complex scenarios and independently resolve discrepancies
- Strong analytical, problem-solving, and organizational skills
- Ability to interpret financial reports and identify discrepancies
- Familiarity with accounts payable processes, 3-way and 2-way match procedures, and GL coding
- Manage vendor relationships and resolve payment discrepancies
- Ability to communicate clearly and professionally (both verbally and in writing)
- Ability to be an active-listener
- Ability to draft, proofread, and send written communications effectively
- Ability and willingness to carefully listen to others by asking appropriate questions and avoiding interruptions
- Willingness to work in an ever-changing environment
- Ability to positively adapt to organizational, process, and technology changes
- Ability to adjust quickly
- Stakeholder-focused mindset
- Ability to establish and maintain rapport
- Ability to work well with co-workers
- Ability to cooperate, be supportive of others, willingly help others, consider others' ideas and opinions, share information, give proper credit, and fulfill team responsibilities
- Ability to analyze billing data and delivery receipts
- Ability to investigate root causes of billing errors or delays
- Ability to recommend process improvements
- Ability to proactively identify and resolve billing discrepancies
- Ability to take ownership of workload
- Ability to monitor invoice flows and track unbilled transactions
- Ability to lead through influence
- Ability to mentor junior team members
- Ability to validate data, troubleshoot issues, and ensure compliance with financial policies and controls
- Ability to sit
- Ability to stand, walk, stoop, kneel, and bend occasionally
- Ability to reach with hands and arms
- Ability to operate computer, mouse, keyboard, and office related equipment
- Ability to lift up to 20 pounds
- Close visual acuity
- Ability to adjust focus
- Ability to communicate verbally
- Ability to exchange information over the phone and in person
Desired Qualifications
- Experience in a multi-location retail environment or shared services center
- Some accounting coursework
- Proficiency in Google Workspace
- Experience with Netsuite
- Prior experience supporting national accounts, distribution centers, or drop ship orders to retail locations
- 6+ months experience with Les Schwab Accounting systems and processes
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