Billing Coordinator/Executive Assistant (Law Firm Experience)
$75,000–$90,000 year
HybridNew York City, New York, United States or New York, United States
Job Summary
Oversee assigned Partners' billing from prebill generation through invoice collection, managing the billing cycle and resolving complex accounts receivable issues. Conduct prebill reviews, generate cost estimate reports, and coordinate with the revenue team for collections. Handle general legal secretarial duties including entering attorneys' time, preparing travel and expense reports, managing calendars and emails, and processing incoming/outgoing mail. Maintain electronic and paper client files, perform conflict checks, and provide coverage when assigned secretaries are unavailable. Anticipate attorney needs to reschedule commitments and proactively manage competing priorities while escalating unfamiliar issues rapidly.
Required Qualifications
- Aderant or Elite Billing experience
- advanced knowledge of legal billing processes and procedures
- A minimum of 3 years Senior Legal Secretary experience within a law firm
- Accurate typing skills of a minimum of 55 wpm
- strong word processing skills utilizing Microsoft Word 2010, Outlook 2010, Excel, PowerPoint, docketing software, and client relationship management software
- excellent telephone and interpersonal skills with legal staff, peers, and administrators, as well as the firm's clients and external contacts
- Thorough knowledge of legal terminology and syntax
- Knowledge of the content, organization, and format of legal documents and correspondence
- Knowledge of various computer applications including use of internet legal research tools such as Lexis and Westlaw
- Demonstrated ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines
- ability to work with confidential documents and information
- Demonstrate judgment in scheduling of attorneys' time
- Demonstrate excellent organizational skills and strong attention to detail
- able to work independently on complex assignments
- able to work in a team environment
- hours from 11:00 am to 7:00 pm, Monday to Friday
- in the office Tuesdays through Thursdays
Desired Qualifications
- Ideally 3+ years experience in Aderant or Elite Billing
- experience as a Legal Secretary in a law firm a plus
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