Bilingual Secretary [Cy-Fair, TX]
On-siteHouston, Texas, United States
Job Summary
Facilitate the efficient operation of the school administrative office by assisting the Campus Director with clerical duties, organizing files, and maintaining accurate records of student information, visitor logs, and school supplies. Manage incoming calls, translate documents between English and Spanish, and prepare mailings for parents and staff while ensuring confidentiality. Coordinate facilities for meetings, arrange appointments, and handle correspondence, including proofing letters and creating graphics for reports. Maintain a daily teacher attendance log, manage purchase orders, and ensure proper money handling procedures for collected funds. Greet staff, direct visitors, and respond to emergencies as needed, while attending staff meetings and serving on committees.
Required Qualifications
- High School Diploma or GED
- Spanish proficiency (verbal/written)
- Ability to maintain confidentiality
- Ability to operate various office equipment (e.g. telephone, typewriter, fax machine, scanner, badge-maker, ID scanner/label-writer and other office equipment)
- Ability to effectively use Microsoft Office
- Ability to maintain accurate and auditable records
- Ability to exercise judgment in correcting data errors or omissions
- Ability to meet established deadlines
- Ability to effectively lead and coach others
- Ability to maintain a clean, attractive, orderly, safe, and efficient office environment
- Ability to display ethical and professional behavior
- Ability to accept responsibility
- Ability to demonstrate an effective work ethic
- Ability to communicate effectively (verbal)
- Ability to maintain emotional control under stress
- Ability to move and carry small stacks of textbooks, media equipment, desks, and other equipment
- Ability to perform minor lifting and working on the floor
- Ability to perform occasional moderate lifting
- Ability to protect confidentiality of records and information about students and staff
Desired Qualifications
- AA/AS or a minimum of 60 college credit hours
- Minimum of one year administrative assistance experience preferred in a public school
- Ability to translate letters/documents and prepare mailings in both English and Spanish
- Ability to exhibit professional telephone etiquette utilizing both English and Spanish
- Ability to attend conferences with parents when needed for translation
- Ability to continue to grow through collaboration with fellow staff members and participation in appropriate staff development and workshop programs
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