Bilingual Administrative Specialist (6-Month Contract)
$45,760–$45,760 year
On-site · Kirkland, Quebec, Canada
Job Summary
Coordinate day-to-day administrative activities, including correspondence, scheduling, and document management. Welcome visitors and provide front-desk and reception support. Prepare, print, envelope, and dispatch letters; coordinate scanning, signing, copying, and binding of documents. Maintain organized filing systems and support document preparation. Conduct research related to estate and property searches and follow up on requests. Support claim processes and maintain accurate operational records. Assist with invoice processing and administrative finance tasks. Provide support across departments to ensure smooth operations. Bilingual English and French required; strong Microsoft Office skills; ability to work independently in a fast-paced, on-site environment. 6-month contract with standard hours 8:00–17:00 on-site in Kirkland, QC, Canada.
Required Qualifications
- 5+ years administrative or office coordination experience
- Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent verbal and written communication skills in English and French
- Ability to work independently and manage competing priorities
- High attention to detail and commitment to accuracy
- Professionalism and discretion when handling confidential information
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