Bilingual Administrative Assistant - JOR
On-siteFairfax, Virginia, United States
Job Summary
Organize annual conferences, regional training sessions, and public relations events while entering program data into computer databases. Provide quarterly and annual reports on children served, coordinate newspaper advertisements, and maintain logs of agency bills and expenditures. Collaborate with the designated manager and team, attend meetings to record and distribute minutes, and provide notary public services. Manage office supplies, coordinate equipment purchases and maintenance contracts, and ensure adequate office resources. Perform statistical data analysis and provide general administrative support services for the assigned office. Maintain bilingual proficiency in English and Spanish, hold a valid driver's license with reliable vehicle, and possess basic bookkeeping skills.
Required Qualifications
- High School Diploma or GED equivalent
- Previous experience and proficiency in the use of various office machines, including computers
- Basic bookkeeping skills and experience
- Proficiency with Microsoft Office, including Excel and Word
- Proficient use of desktop and laptop computers, internet search, people management programs, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs
- Bilingual (English/Spanish)
- Fluency in Spanish
- Minimum automobile insurance coverage of $100,000/300,000 bodily liability coverage
- 21 years of age
- Valid state driver's license
- A reliable personal vehicle
- A good driving record
- Ability to travel frequently and drive a vehicle while sitting for extended periods, with frequency varying based on program demands
Desired Qualifications
- Excellent customer service and communication skills
- Sensitivity to cultural diversity
- Enthusiastic self-starter
- Excellent oral and written communication skills
- Strong organizational and administrative skills
- Effective problem-solving and decision-making skills
- Works well independently and as a team member
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