Bid Coordinator
$37,000–$43,000 year
HybridHatfield, England, United Kingdom
Job Summary
Support the UK Commercial team's bid process from identification through submission and pre-award negotiations by analysing requirements and using AI-enabled tools to draft, review, and quality-check submissions for accuracy and compliance. Extract deadlines and evaluation criteria from incoming RFP/ITT documents to accelerate bid/no-bid decisions and de-risk compliance. Write and edit documents describing company capabilities and past performance, then obtain approvals by reviewing proposals with key providers and project managers. Track bid responses and evaluations, participate in win/loss reviews, and maintain the Responsive Answer Library with Marketing to curate bespoke materials. Manage content on Commercial Team Confluence pages and execute special projects as assigned by the Managing Director, UK.
Required Qualifications
- 3+ years' experience in bid coordination related activities
- Experience working in a fast-paced, rapidly changing environment
- Experience in gathering information for reports
- Able to gather information accurately and quickly from multiple sources
- Confident using AI and automation tools to accelerate research, drafting and content management — with the judgement to check, edit and validate AI output rather than take it at face value
- Proven ability to learn new software programs, and able to learn quickly
- Intermediate in Excel and PowerPoint
- Strong research skills across web, AI and internal knowledge sources
- Prior experience using Salesforce or other CRM
Desired Qualifications
- Experience working in Responsive is an asset
- Experience in generating Salesforce reports is an asset
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