Bid Coordinator
$100,000–$100,000 year
HybridSydney, New South Wales, Australia
Job Summary
Coordinate bid submissions, expressions of interest, presentations, and clarifications from opportunity launch through final lodgement. Manage complex requirements, contributors, and approval processes while ensuring compliance, accuracy, and polished visual content. Review documents for completeness, grammar, and formatting; use Microsoft 365, approved AI tools, and design applications to strengthen quality and productivity. Communicate risks, delays, and stakeholder actions proactively to keep pursuits moving with precision. This role sits at the centre of BGIS's Bid Management Team, supporting a global leader in integrated facilities management.
Required Qualifications
- Demonstrated experience coordinating bids, proposals, projects, marketing deliverables, executive documents or comparable deadline-driven work
- Outstanding organisation and time management, with evidence of managing multiple priorities, detailed schedules and competing deadlines without losing accuracy
- Confidence coordinating the tasks of others, following up actions and communicating risks or delays respectfully and early
- Exceptional attention to detail and experience reviewing documents for completeness, consistency, grammar, formatting and compliance with instructions
- Strong written and verbal communication skills, with the ability to turn complex information into clear, concise and professional content
- Advanced capability in Microsoft Word and PowerPoint, with sound working knowledge of Excel, Teams and SharePoint or similar collaboration and document-management platforms
- Practical experience using AI tools to improve productivity, research, document quality or content development, together with sound judgement about accuracy, confidentiality and responsible use
- Ability to create polished layouts and clear visual content using tools such as Adobe InDesign, Illustrator, Canva or comparable design applications
- A proactive, calm and flexible approach, with the ability to learn quickly and maintain quality in a fast-moving environment
- full working rights in Australia
Desired Qualifications
- Experience coordinating end-to-end tenders, expressions of interest, capability statements, presentations or government and corporate procurement submissions
- Experience in facilities management, property, construction, engineering, professional services or another complex, multi-stakeholder industry
- Understanding of compliance matrices, document control, submission portals, brand standards and formal review or approval processes
- Experience developing diagrams, process maps, organisation charts, infographics or other visual material for business audiences
- Awareness of quality, work health and safety, environmental, privacy and information-security systems
- Qualifications or training in communications, marketing, business, design, project management, administration, journalism, Microsoft 365, Adobe Creative Cloud, bid management or responsible AI use
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