Bid Coordination Specialist
On-siteSussex, Wisconsin, United States
Job Summary
Coordinate bid activities from opportunity qualification through submission, maintaining comprehensive documentation including files, communication records, and pricing information. Monitor active projects to identify bidding opportunities, manage bid schedules and deadlines, and ensure deliverables are completed on time. Support the creation of bid documents and templates while overseeing projects across various bidding platforms to assist Regional Sales Managers in quoting. Collaborate with internal stakeholders to gather information, develop bid strategies, and facilitate review meetings. Review discount requests and monitor business activity within a CRM to track project status. Requires proficiency in MS Office and enterprise software, with the ability to prioritize multiple bids and present complex information clearly.
Required Qualifications
- Associate's degree in business administration or related field, or equivalent experience
- 1 year of experience in a corporate environment
- Ability to learn the bid lifecycle, proposal writing, development, and contract negotiation process
- Strong project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple bids simultaneously
- Proficiency using MS Office and experience using enterprise software
- Ability to implement budgetary and cost-control measures with solid negotiation and persuasive skills
- Attention to detail and high accuracy in bid preparation and review
- Excellent interpersonal skills with internal and external customers
- Must be team oriented and self-directed
- Ability to work and communicate well with others
- Excellent written and verbal communication skills, with the ability to present complex information clearly and persuasively
Desired Qualifications
- Bachelor's degree in business administration or related field
- 3+ years of experience as a bid manager, proposal manager, or similar role
- Experience in managing bids for complex projects or large-scale contracts
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