Auto Title Clerk
$54,080–$54,080 year
On-siteStephens City, Virginia, United States
Job Summary
Prepare and file ownership transfer packets with state registration submissions, ensuring all work is prompt and error-free. Oversee pre-owned documentation inventories across multiple store locations while investigating encumbrances, lender payoffs, and rejected filings. Keep unit tracking spreadsheets current and audit-ready by partnering with finance, sales, and leadership to maintain compliance. Follow up with lenders, customers, and state agencies to secure missing or corrected paperwork, resolving discrepancies directly. Maintain organized physical and digital files supporting daily store operations and internal reviews. This role requires two years of dealership documentation experience, proficiency in Microsoft Excel, and familiarity with dealer management platforms. Located near Stephens City, Virginia, the position offers up to $26 per hour and requires onsite attendance.
Required Qualifications
- Minimum of two years handling ownership documentation within a dealership setting
- Hands-on background preparing transfer packets, plate applications, lien releases, and loan payoffs
- Demonstrated precision when reconciling discrepancies tied to ownership records, encumbrances, or state submissions
- Experience maintaining pre-owned unit documentation across more than one store location
- Ability to triage shifting priorities and hold firm deadlines in a high-volume setting
- High school diploma or equivalent
- Working command of Microsoft Excel for reconciliation and unit tracking
- Familiarity with dealer management platforms
- Comfort resolving lien and payoff discrepancies directly with lenders and state agencies
Desired Qualifications
- coursework in accounting or business administration
- Familiarity with CDK
- Exposure to VITU or the West Virginia VRS system
- Bookkeeping familiarity
- previous dealership accounting exposure
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